Aligning policies to process

There aren’t many endeavors as noble as educating our children. Preparing the youth of today to become the adults that will inherit the earth tomorrow is no doubt a large undertaking. Schools are tasked with this responsibility and are allocated ever decreasing budgets and resources to execute the most critical of tasks.

read more

Using the cloud for your ISD

“The cloud.” No other term in technology is so overused and so often misunderstood. It begs important questions like… What is it exactly? What can it do for my district? What are the benefits? Is my data safe?

read more

The 4 “P’s” of an Audit ready ISD

Established and mandated by Texas law to ensure the proper use of public funds, audits are resource intensive, time consuming, and a necessary evil. However, our short 2-pager describes four areas to address that will help ensure your district is audit-ready.

read more

Records Retention

Record retention is a vital step in the document life cycle, and something that should seem pretty straight forward. In its simplest terms, record retention is your school district knowing how long to hold a specific record for x amount of time until destruction. The problem is that there are 168 different types and sub-types of records that apply to school districts in the state of Texas, each with their distinct retention period.

read more

Automate capture with e-Forms

We’ve talked to some extent of the value of moving your ISD’s student, financial, and HR records to a digital solution; going digital is one of the most positively impactful things you can do to save your district money and improve the overall operations of your school. That being said, we’ve also discussed the value of capture within an existing Electronic Content Management (ECM) system.

read more

What you need to know about Municipal Bonds and Credit Risks

The costs associated with not having an Electronic Content Management (ECM) system is more than just workflow efficiency saves and paper reduction. Costs for not implementing and operating an ECM also affect a school district’s credit rating, impacting its ability to obtain necessary capital to finance large projects.

read more

Risk Management: Does your district have a plan?

There are a number of potentially crippling natural and man-made disasters that can threaten your ISD’s vital records: fire, flooding, tornados, etc. On Memorial Day of this year, Shoal Creek in Austin flooded; it shattered the federal 500-year flood plain mark. The flood happened quickly and without warning leaving the impacted area in disarray and businesses ruined.

read more

Automated Accounts Payable

There aren’t many subjects as boring as Accounts Payable (AP). After all it’s just dollars that your ISD owes vendors for goods or services. Pretty straight forward. No need for a large, in-depth treatise of the ins and outs of cash flow and operating capital. Just pay the bill

read more

Capturing Handwritten Forms

Electronic Content Management (ECM) systems are spectacular animals. They consume data, cut it up, label it, and store it so it can be retrieved and used later. When correctly implemented they can vastly transform the operations landscape of a school district from a chaotic and unorganized paper mess, to an optimized and efficient digital web.

read more

Growing Pains

Texas schools are in a pickle. Flat lined budgets, growing enrollment, and reliance on inefficient processes are pushing more ISDs to financial strain than ever before. The population of Texas grew 5.2% in 2014, likewise school enrollment in the state has seen constant year over year growth. Texas schools have 39.9% more students than they had in 1995, and with this growth comes increased administrative costs.

read more

Digital Decay

Storing your school district’s important records on CDs and DVDs may prove to be a risky proposition. Temperature, humidity, and sun exposure can reduce the life of the CD, and permanently destroy important archival data.

read more